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Responsibilities of Office Management

Since records are made by human beings, office management also includes the function of personnel, that is, determining what abilities are needed for doing the office work effectively, providing those abilities in the form of competent individuals, and directing and supervising their efforts.

The following are the responsibilities of office management:

1. Good Working Conditions
2. Transmission of Communication
3. Internet Connectivity Services
4. Records Duplicating Services
5. Writing, Computing, and Classifying

Good Working Conditions

Likewise, since one of the factors contributing to effective performance is comfortable working conditions; office management also includes providing good air, adequate light, comfortable working temperatures, enough space to move around in, clean surroundings, and the absence of disturbing factors, such as noise.

Transmission of Communication

One of the most important kinds of records that form the basis of office work is written communications, such as letters, telegrams, memorandums, and messages of all kinds are received at intervals during the day from the post office, the telegraph company, and from individuals in all parts of the organization.

In order that prompt and adequate attention may be given to these communications, office management is responsible for seeing that they are received early, taken immediately to those individuals who are concerned and handled promptly and adequately.

Internet Connectivity Services

Because the telephone is a very important form of communication, office management is responsible for providing satisfactory telephone service. Now a day with the development of Information Technology the office should also consider providing fast and continuous internet connectivity for communication.

Records Duplicating Services

Nearly every organization from time to time has occasion to make copies of records or communications. Office management is responsible for providing adequate and satisfactory duplicating services such as extra copies through computers, photocopies, scanners, CDs, storage hard drives, etc.

Enough Office Supply: Various kinds of stationery and office supplies are used for performing office work. Office management is responsible for specifying the most suitable items for the purpose, keeping an adequate supply on hand, disbursing them as needed, and guiding their use without waste.

Writing, Computing, and Classifying

In any office, the work is analyzed and further divided into one or more simple, yet fundamental, tasks such as writing or interviewing, which includes records and communication; computing, and classifying the records and their fling. It means all writing is considered office work, regardless of who does it or how or where it is done. All work done in the office is communicated and involves computing, classifying, and flings.

FAQs about the Responsibilities of Office Management